New York Filing Guide
At-a-Glance
Agency: New York State Department of Transportation (NYSDOT)
Filing types required: Proof of liability insurance and cargo insurance, if applicable
Forms available: Form E, Form H, Form K
Delivery methods offered: Real-time, direct electronic delivery using Tyler Insurance Filings
Processing note: Processing times vary based on agency workload and staffing
Filing Requirements
| Requirement | Details |
|---|---|
| Regulating authority | New York State Department of Transportation (NYSDOT), Office of Modal Safety and Security (OMSS) |
| Motor carrier types regulated | Passenger, property, household goods, waste haulers, tow trucks, ambulettes, bus lines, charter buses, transit buses, and altered limousines |
| Proof of financial responsibility required |
All intrastate motor carriers must have proof of liability insurance. Property and household goods carriers must also maintain proof of cargo insurance. |
| Accepted insurance forms | Proof of liability insurance is filed on Form E; proof of cargo insurance on Form H. A cancellation notice is given on Form K. |
| Who is authorized to submit the filings |
Insurance companies or authorized agents file the required forms on behalf of the motor carrier. All insurance filings must come from an insurance company authorized by the New York State Insurance Department to write such coverage in the state of New York. https://myportal.dfs.ny.gov/web/guest-applications/ins.-company-search?null= |
| How to submit through Tyler Insurance Filings | Insurance filings may be submitted directly to the agency. Log in or enroll to start a filing. |
| Coverage timing requirements | Insurance coverage must remain continuous while authority is active. Cancellations or changes require notice at least 30 days in advance to avoid authority issues. |
| Policy changes and replacement filings |
For policy changes, submit a new filing (Form E or Form H). A cancellation (Form K) is not required unless the policy is cancelled or terminated.A filing will remain in force until a Form K is received. |
State-Specific Details
Name matching: All filings must include the exact name listed on the motor carrier's operating authority application with the OMSS.
How Tyler Insurance Filings Can Help
Centralize filing management: Manage state insurance filings in one place instead of tracking submissions across emails, portals, and paper records.
Reduce manual handling: Electronic submission minimizes rework and duplicate entry.
Improve visibility into submission status: Track filings from submission, with clearer insight into what has been sent and when.
File to multiple states at once: Submit filings to multiple jurisdictions in a single workflow, reducing time spent managing state by state processes.
Track effective dates and renewal timelines: Built-in reporting helps you monitor effective dates, renewal requirements, and upcoming filing needs across states.
Receive feedback on rejected filings: When filings are rejected or require attention, you can receive notes to help identify issues and take next steps more effectively.
Disclaimer
This compilation was developed solely as a resource that might serve as a starting point for research regarding the subjects addressed. It should not be relied upon for any legal or business decisions. This compilation relies upon reported practices of the states and relevant agencies. Actual practices within the states and relevant agencies may vary from what they have reported. While efforts have been made to provide accurate and authoritative information, this compilation does not apply to all lines of business, is only updated periodically, and should not form the sole basis for compliance decisions.